Secrets of productive meetings

   
DAY 1
9:00 a.m. – 10:45 a.m.
 
 
 
Session 1
Corporate meetings – introduction

Types of meetings – analysis.
The main differences between on-site and remote meetings (teleconferences and videoconferences).
The classic difficulties of corporate meetings.
The corporate meetings etiquette.
 

Lecture and discussion
 
 
10:45 a.m. – 11:00 a.m. Coffee break
11:00 a.m. – 1:00 p.m.
 
 
Session 2
Organizing a meeting

Goal the a meeting and its importance.
Selection of topics and matters to discuss.
Consulting and preparing the agenda.
Defining the time frame.
 

Lecture and practical exercise
1:00 p.m. – 2:00 p.m. Lunch
2:00 p.m. – 3:15 p.m.  
Session 3
The art of listening and asking questions

Questions to conversational partners during a meeting.
Identifying partners’ interest.
Uncovering their need.

 
Seminary
Exercises in pairs
3:15 p.m. – 3:30 p.m. Coffee break
3:30 p.m. – 5:00 p.m.
 
 
Session 4
Speaking during the meeting

Techniques of presenting the message.
Learning to speak to a remote audience.
Getting your message across.
Keeping the audience focused and interested.
 

 
Seminary.
Exercises and analysis of the performance.
   
DAY 2
9:00 a.m. – 10:45 a.m.  
Session 5
The art of conversation

How to involve the audience during a meeting.
Pacing and elimination of dead silences.
Handling questions or lack of them.
 

 
 
Exercises in public
Analyses of the performance
10:45 a.m. – 11:00 a.m. Coffee break
11:00 a.m. – 1:00 p.m.
 
 
Session 6
Challenging partners

Personality of conversational partners.
Snags and traps of communicating with some personality types.
How to handle the troubling situations.
 

 
Exercises and subsequent analysis of the performance
1:00 p.m. – 2:00 p.m. Lunch
2:00 p.m. – 3:15 p.m.  
Session 7
Time management during the meeting

The methods of enforcing the agenda.
The techniques of controlling the time frame.
How to interrupt people without being impolite.
 

 
Case study
Discussion
3:15 p.m. – 3:30 p.m. Coffee break
3:30 p.m. – 5:00 p.m.  
Session 8
Recommendations

The diagnosis of current challenges faced by participants during meetings.
Brainstorming over ways to handle them.
 

 
Discussion
(brainstorming)

 

 

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